Jonathan Sumner Evans
Sumner Evans
Software Engineer at Beeper

Playa del Carmen, Mexico --- Work Retreat

Posted on in Work Retreats • 2198 words • 11 minute read
Tags: Travel, Playa del Carmen, Beeper, Work

A couple weeks ago, my company had our week-long 2022 Q1 work retreat in Playa del Carmen, Mexico (about an hour south of Cancun). As with the previous work trip, the purpose of the retreat was for us to get to work together in person and to bond as a team. I got to see many of the people who were in Montreal again, and got to meet some of the new team members who have joined the company since September.

Seventeen team-members were able to attend this retreat. We rented two Airbnb’s for the team and we spent our days at the larger of the two. Because we were all basically in the same house for a week, it had a more communal feel than Montreal and I felt like we were really able to get to know each other as a team.

I shared a room in the main Airbnb with Eric R., Josh, and Ian. It was quite spacious and worked well for us. The house had a really nice family room with a couch that became a popular location to get some work done. It also had a nice outdoor patio, a pool and hot tub, and hammocks.

Doing Some Work

On Monday, we had a retrospective meeting where we discussed things that we thought had gone well since the last retreat, things that we thought had gone poorly since the last retreat, suggested ideas about what we wanted change about the company, and a listed questions we wanted to discuss.

The views were stunning during our retrospective meeting and, occasionally, we had a good insight 😂

Brad leading our retrospective meeting

The views were stunning during our retrospective meeting and, occasionally, we had a good insight 😂

On Tuesday, we had a team vision meeting outside on the patio. Eric laid out our vision (which at a macro level hasn’t changed since Montreal), and discussed some specifics about what that will look like over the next few months.

It was a good thing the patio was covered, because it rained some during the meeting

Eric laying out the vision for Beeper

It was a good thing the patio was covered, because it rained some during the meeting

Throughout the week, we had a combination of normal work tasks and ad hoc meetings. My primary goal this week was to pair with Finn on some tasks related to the Signal bridge. Finn is a new member of the team who joined a couple months ago. He is the author of signald and we hired him partially so that we could have in-house expertise on signald (which runs alongside mautrix-signal) and Signal itself. Our goal was to migrate signald to use PostgreSQL instead of SQLite. The reason for this is that it is significantly easier to optimize the performance of Postgres databases (there are lots of settings that you can change) than SQLite databases (which are quite difficult to optimize since they are essentially disk-speed constrained). It was very nice to have Finn to bounce questions and ideas off of while we worked on the migration. By the end of the week, we’d proven that the migration would not only be viable, but would produce actual noticeable improvements to the Signal bridge performance.

One of the nice things about working in close proximity to one another was that we were able to overhear conversations that other people were having and hop into them. For example, on Tuesday, I overheard some of the desktop team members talking about the chat networks dialog (the way that you connect Beeper to the other chat networks from the desktop app). I was interested in their discussion because I had some ideas about how the dialog should work from a bridge perspective. I joined right in and talked with them for a half an hour about how they were wanting to improve the dialog and how that lined up with thoughts that I had.

For those unfortunate enough to be responsible for fixing production issues, the proximity has some downsides. On Wednesday, I woke up and when I looked at my phone, I saw a slew message in our infrastructure channel about some failures with our iMessage bridge (which Eric R. maintains). Unfortunately for him, he was waking up about the same time and the first thing he heard from me was “good morning, have you checked the infra chat?”. I’m not sure if that’s a better or worse way of hearing about production issues than getting paged via PagerDuty.

Squashing Some Bugs

A few minutes walk away from the Airbnb was a Gelato shop that we visited on multiple occasions. One evening, a group of us were enjoying our frozen treats, and Finn got into a conversation with Wellington (one of our iOS developers). It went something like this:

Finn: Oh, I found a bug in the iOS app.
Wellington: Oh, tell me about it
Finn: Ok, so this is a very important part of the user story for this ticket. I was eating some ice cream…
Wellington: What flavor?
Everyone: «Laughing»
Finn: Chocolate, that’s very important to reproducing the bug. Well, anyway, when I share images, it doesn’t work.
Wellington: What version are you on?
Finn: The latest, I think?
Wellington: Let me see…
Finn: «opens app»
Wellington: Oh, that’s an old version. We fixed it already.
Finn: Wait, what do you mean, I updated Beeper yesterday.
Wellington: We fixed that today.

And sure enough, a whole new interface for uploading photos was implemented in the latest version and worked much better. I guess that just shows how quickly we are iterating and improving the product! Oh, and we decided we would need to visit the gelato shop again just to be sure that we were unable to reproduce the bug.

Getting to Know My Coworkers

One of the main goals of the retreat was to help the team members bond with one another. We had plenty of time to do that during the week of the retreat. The Airbnb had a pool table and a ping pong table, and I got to play both a few times throughout the week.

In addition, the Airbnb had a private pool and hot tub (which wasn’t very hot, but did the job). On multiple occasions, I stayed up late into the night hanging out in the hot tub drinking beer and talking with teammates. On Monday, myself, Finn, and Eric R. stayed in the hot tub until 3 AM. We talked some about work-related things, but mainly we discussed a bunch of random unrelated things. I enjoyed it immensely (though Josh and Ian may beg to differ as they had to put up with Eric and me coming into the room at 3 in the morning). Let’s just say we weren’t up very early the next morning. We had a few more hot tub evenings, but none of them went that late again.

Hanging out in the hot tub with Eric (left) and Finn (right)

On the two nights that we had meals in downtown Playa del Carmen (more details below), we chose to walk back through town and into Playcar (the semi-private community that our Airbnbs were located in). In order to “keep track of everyone”, Scott appointed himself to the C-suite as Chief Safety Officer. He started a count-off system where we each called our given number in order. We weren’t very good at it, but we didn’t leave anyone behind! The CSO position changed hands quite a few times during our trip; but I think that Scott is the current acting CSO. Let’s see if he manages to keep us all in line at the next retreat :).

All of my interactions just reinforced my confidence in the team’s ability to make an amazing product. All of the new people that I met are just as enjoyable to be around as the ones that I had already met in Montreal. I’m extremely grateful to have such a great team to work with.

I think one of the biggest benefits for me of meeting the team in person is that I now feel more equipped to reach out to each of them over chat. This is especially the case for the iOS and Android developers since I don’t interact with them very often at all. Now, I know people on every team and feel like I have people I can reach out to when I encounter issues or have questions.

Eating Well

Every meal (except two dinners and one lunch) was prepared by private chefs who came to the Airbnb and fixed food for us. Every meal was amazing. All of the meals featured Mexican cuisine, and were delicious. They laid out the meals family style on the large dining table, and we enjoyed the food immensely.

On Tuesday evening, we went to Porfirio’s in downtown Playa del Carmen. I ended up at a table with Josh, Bradley, Brad, Finn, Sarah, Ian and Kilian. We enjoyed a selection of appetisers, and a few rounds of drinks. But the highlight was the Surf & Turf. Our waiter mentioned that Surf & Turf for four was the special that evening, and Brad (CTO) asked if anyone wanted to join him for that. Bradley and myself agreed, and the food was finished table-side in a very cool show by the waiter.

On Friday, we went to a rooftop restaurant called Catch. We had a great long table, and we enjoyed a large variety of fare and plenty of cocktails. At the dinner, I had a conversation with Wellington about functional programming. We discussed how it’s seeing a resurgence lately with reactivity systems and serverless architectures. Since I have had the opportunity to teach Programming Languages at Colorado School of Mines (the primary functional programming class), I am always interested in talking about industry applications of academic concepts such as functional programming.

Our table at Catch had a fantastic view

The food throughout the entire week was fantastic. At one point, someone asked everyone if I had any food allergies. I said that “I’m allergic to bad food” and luckily for me, the food was amazing the entire week.

We’re Going to Need a Bigger Boat

This retreat we had a full-day private catamaran excursion to Isla Mujeres. We had a bus take us from the Airbnb to the dock in Cancun where we were to embark on a day-trip over to Isla Mujeres. On our way to the island, we had an opportunity for a short snorkeling excursion into some of the reefs. Unfortunately, the reefs do not seem to be very healthy, but the weather was amazing and it was nice to get out in the water.

Once on the island, we had lunch at a beach-side buffet restaurant and then we did a golf cart tour around the island.

The boat tour was one of the most exotic things that I’ve ever done. It’s definitely the most exotic thing I’ve ever done on a work trip. It’s very unique being at a company at this size. If we had even a few more people, we’d need a bigger boat. Not that that would be a bad thing, it would just be different. I hope that Beeper does eventually need a bigger boat, because that would mean we are growing and achieving our goals. But right now, I’m grateful that I get to be a part of the company while we are at this size.

At one point during the catamaran trip, Finn expressed a feeling that I think we all share:

I’m so glad I joined Beeper. Not because of this boat trip, but because these people are f***ing awesome!

– Finn

I think that also sums up my feelings about the entire trip very well, so I’m going to end it here.